Executive search firm Monroe Consulting Philippine is recruiting on behalf of one of the first and largest real estate developer and construction companies in the Philippines. They are seeking a Head Executive Assistant to Holdings who will play a crucial role in supporting the Chairman and executive team in strategic planning, operational management, executive support, project management, team management, and stakeholder engagement. This position requires a highly skilled individual with strong decision-making abilities, and excellent communication skills.
Duties and Responsibilities:
Strategic Planning:
- Assist the Chairman and executive team in formulating and executing strategic initiatives, identifying synergies within the company.
- Monitor and assess the progress of key projects and initiatives, ensuring alignment with company objectives.
Operational Management:
- Oversee and monitor daily operations in partnership with senior managers and department leaders.
- Perform administrative tasks including managing calendars, generating correspondence, maintaining files (both hard copy and electronic), and coordinating annual corporate
- meetings and facilities scheduling.
- Serve as a liaison between executives and all other departments/levels, facilitating effective communication and collaboration.
Executive Support:
- Provide strategic advice and recommendations to the Chairman on key decisions.
- Prepare comprehensive reports, presentations, and briefs for the executive team.
- Manage the flow of communication between the executive team and other stakeholders, ensuring efficiency and effectiveness.
Project Management:
- Cultivate relationships with employees to enhance operational efficiency and responsiveness.
- Collaborate with the Chairman and executives on special projects, defining and implementing new operational strategies.
- Act as a subject-matter expert, addressing inquiries, developing action plans, and overseeing communication processes.
- Ensure the timely completion of projects by coordinating with internal and external stakeholders.
Team Management:
- Act as a liaison with staff, executives, and senior leaders concerning company climate, employee well-being, project updates, and planning.
- Assist the human resources department with new hires, documentation, onboarding, and resolving employee concerns.
- Identify and support opportunities for professional development within the team.
Stakeholder Management:
- Build and maintain relationships with key stakeholders, including clients, partners, and government entities.
- Represent the company in meetings and events as needed, upholding the company's interests and fostering positive relations.
Job requirement:
- Strong decision-making skills and critical thinking abilities.
- Proven leadership capabilities with experience in directing teams.
- Exceptional proficiency in oral and written communication.
- High level of organizational skills with attention to detail.
- Ability to manage multiple priorities and projects simultaneously.
- Bachelor's degree in Business Administration, Finance, or a related field; a Master's degree in Business Economics is preferred.
- Significant experience in Real Estate or Operations Management.
- Candidates should be within the age range of 35-45 years.
