Executive search firm Monroe Consulting Group Philippines is recruiting on behalf of a reputable and leading pharmaceutical manufacturing company. Our respected client is looking for a Procurement Manager for Direct materials with experience in sourcing and selecting of suppliers, canvassing, ordering, purchasing, monitoring of materials arrival and services rendered as well as evaluating of supplier's performance as independent contributor.
Key Responsibilities:
The scope of this position encompasses managing the activities involved in the procurement of imported and local raw and packaging materials of clients handled.
Duties Performed related to Operations
- Receives purchase requisition (PR) generated by SAP based on Material Requirement Plan (MRP).
- Get price from contract, otherwise, secures price quotations from the accredited suppliers.
- Ensures that all Purchase Order (PO) entries are aligned to Purchase Requisition requirements. Attaches PR and quotation/contract copy to the PO. If repeat order, indicate price reference and date. Ensures completeness and accuracy of information (Billing price, MOQ, impact, etc.). Reviews and signs the Purchase Order before submission to authorized signatories for approval. If Billing Price (BP) is less than supplier quoted price, computes impact and log in Green notebook and forwards to Product Costing for assessment.
- Responsible for releasing and sending Purchase Order copy (both local and indent) to accredited suppliers.
- Follows up released Purchase Order and monitor supplier delivery confirmation against MRP Report No. 6128. Expedite and pull in delivery commitments which are behind schedule versus MRP/PPM 6128 report material due date requirement.
- Highlights, escalates and provides immediate feedback to Accounts Managers for any foreseen critical or show stopper material.
- Checks arrival of ordered item through SAP.
- Pushes out deliveries / cancels orders (if possible) as advised in writing by Materials Planning to avoid excessive inventory.
- Monitors indent Purchase Order from Proforma Invoice, release of goods from Port, to delivery at warehouse.
- Coordinates directly with supplier in terms of quality and quantity issues or any discrepancy in the delivery and asks for replacement or credit memo, as needed.
- Coordinates closely with Material Planners and Suppliers to meet customer requirements.
- Monitor suppliers' performance.
- Recommends Billing Price (subject for Logistics Division Manager and Finance Division Manager approval) for yearly client contract renewal.
- Ensures that suppliers follow the IL SOP upon delivery (e.g. 3 copies of Delivery Receipt, Purchase Order, and Material Safety Data Sheet & Certificate of Analysis).
Duties Performed related to Supplier Management:
- Communicates documented expectation to suppliers in a formal meeting.
- Conducts Supplier Business review wherein forecast requirements and potential issues are discussed and resolved.
- Negotiates prices, deliveries, lead-time, payment terms, minimum order quantities and drive contract closure with suppliers.
- Encourages supplier productivity and values engineering to drive cost down and reduce leadtime.
- Develops alternate sourcing strategies.
- Aligns suppliers' capacity with IL future requirements.
- Gathers market intelligence/information that will impact prices, availability and quality of materials being ordered.
- Initiates Supplier audit/visit in collaboration with QC representative.
- Conducts benchmarking of prices and leadtime amongst suppliers of same commodity and amongst affiliates of principal/client.
Duties Performed related to Contract Management
- Reviews historical data and future one year requirement of item/s to be contracted.
- Provide the same to supplier with disclaimer "Forecast not ONLY a promise of future business."
- Secures and reviews supplier proposal/quotes.
- Meets and negotiates with suppliers on price, terms and conditions, payment terms and effectivity, etc.
- Finalizes contract, signs together with supplier authorized representatives.
- Serves as reference for Purchase Orders to be issued.
Job Description
- Bachelor's Degree in any course
- Experience in sourcing for direct materials
- Knowledgeable and Exposure in sourcing and selecting of suppliers, canvassing, ordering, purchasing, monitoring of materials arrival and services rendered as well as evaluating of supplier's performance.
- 1 year of relevant work experience in the manufacturing industry preferably in pharmaceutical, food and cosmetics.
- Knowledgeable in basic GMP, good laboratory practices, ISO 9001:2015, EHS, Root cause analysis and QMS (Deviation management, change control, CAPA management, Risk management, self-inspection, and data integrity.)
- Project management skills
- Must be computer literate and has good working knowledge in MS Office.
- Possess excellent communication skills.
- Must have supplier management skills
- Must have good negotiation/influencing skills.
- Willing to work onsite, Mondays to Fridays from 7:30am to 4:30pm at Cabuyao, Laguna
All applications will be treated in the strictest of confidence. If you are a suitable match for this position, please send your application to
