Monroe Consulting Group, an executive search firm, is hiring on behalf of a construction firm specializing post-tensioning services for buildings and bridges. Our client is seeking a Sr. HR/Admin Executive with an experience handling all facet of HR and administration. This role is onsite based in Makati with a work schedule from Monday to Saturday.

HUMAN RESOURCE

Recruitment

Direct recruitment through internet job portal, newspaper and employee referral.
Recruitment agencies

Selection

Filter candidates resume received from the list of qualifying criteria
Send the resumes to hiring managers to further shortlist.
Arrange for interviews with candidates and hiring managers.

Employment Offer

Hiring Managers to make the final decision on the selected candidate.
HR made the final offer to candidate.
Once offer accepted by candidate, HR to proceed with employment contract.
Complete on-boarding process including issuance of laptop, copier ID, workstation, cabinets, staff time recording ID.
Request for email IDs creation from HQ

Training & Development

Dept manager / reporting manager to submit a request for his/her employee to attend training based on the needs. Employee may also initiate training need after receiving approval from reporting manager.
Source for appropriate courses.
Once select, confirm with dept manager & trainee on the course details.
Register with the training centre.
Once training completed, to obtain a certificate of completion from trainee.
Follow ISO procedures (if any).

Performance Management

Prepare confirmation performance appraisal for new employees.
If successful, prepare confirmation letter.
If not successful, either terminate employment or prepare an extension of probation by issuing a Performance Improvement Plan (PIP).
Prepare annual performance appraisal process for all employees.

Reward Management

Assist the MAP department in handling and coordinating international shipments of materials and equipment, including coordination with local forwarders, particularly in checking documents for payment processing with the Accounts department.
Prepare employees' payroll including workers with overtime.
Engage senior management on rewards system (annual salary adjustment)

Employee Benefits & Welfare

Leave management.
Employee medical benefits.
Employee Insurance.
Social & recreational activities.
Employees' accommodation matters including workers' quarter.

Termination of Employment

DOLE compliance such as reporting of end of contract and resigned/terminated employees.
Ensure quit claims are processed.
Ensure all issued items are collected from employees in fair condition.
Request for email IDs deletion from HQ

Labor Law Compliance

Ensure government labour policies and regulations are complied

Other Human Resources matters

Responsible for formulating and establishing HR policies and ensuring their effective implementation, with approval from Directors.
In-charge of maintaining digital and electronic records of employees (201 files) and company files

ADMINISTRATION

Office Administration

Receiving visitors to the office, cover reception duties such as answering phone calls, handling mails & packages
Updating phone list
Procurement of office assets such as equipment, computer and its peripherals, stationaries, pantry items.
Proper documentation and record-keeping such as fixed assets requisition, fixed assets sighting regularly.
Distribution of fax and emails to related personnel.
Ensure office is maintained and serviced regularly by vendors i.e. air con, water dispenser, copiers, building management.
Ensure office Is well-stocked. i.e. letterheads, copier papers, stationery, pantry.
Analysis of monthly utility, phone and internet bills.
Arranging air tickets, accommodations and visa processing for employees.
Provides administrative support to other departments to ensure efficient operation; handles requests and queries appropriately.
Act as a Liaison for the payment of SSS, PHIC, HDMF and BIR.
Prepare statutory report and remittances such as SSS, PHIC & HDMF
Liaise with Corporate Secretary and coordinate with lawyer for all legal concerns.
Files sickness notification and computation of approved SSS claims of employee incurred in accident or sickness incident.
Tasked with drafting and issuing memorandum.
Keep digital photos of projects and staff events in folder.
Decoration of office during festive season.

Site Administration

Procurement of site-required items such as PPE.
Ensure that PPE issuance forms are signed and returned to office for safe keeping.
Assist site/warehouse admin duties such as sourcing for workers quarters, broadband, landlines, etc.

Vehicle Management

Ensure vehicle is insured and taxes, licenses (if any) are renewed.
Issuance of vehicle agreement to designated driver(s).
Check on petrol claims for irregularity.
Report any accident to insurance.
Monitor and ensure all required vehicle maintenance is performed on schedule.

ISO

Assist in the ISO preparation, registration and maintenance of yearly audits.

LOGISTICS AND SHIPMENTS

Logistic Support

Assist the MAP department in handling and coordinating international shipments of materials and equipment, including coordination with local forwarders, particularly in checking documents for payment processing with the Accounts department.