Executive search firm Monroe Consulting Group Philippines is recruiting on behalf of a reputable and leading pharmaceutical manufacturing company. Our respected client is looking for a Procurement Manager for Indirect materials with experience in sourcing and selecting of suppliers, canvassing, ordering, purchasing, monitoring of materials arrival and services rendered as well as evaluating of supplier's performance as independent contributor.
Job Summary:
The Procurement Manager will be involved in the procurement of production, engineering, quality control, office, supplies, and services.
Key Responsibilities:
Operations
- Receives and analyses approved purchase requisitions from the different departments for local and imported materials, equipment parts, accessories, and services.
- Canvasses and secures bids and price quotations, negotiates for lower prices from accredited suppliers and selects the suppliers who offer the best price and value.
- Prepares and reviews the Purchase Order before submission to authorised signatories for approval.
- Releases Purchase Orders to suppliers.
- Monitors indent purchase orders from Proforma Invoice to inspection and release of goods from Port to delivery at Interphil Laboratories Inc. as end user.
- Follows up on delivery of materials. In case of rejection by the requisition-er, advise the supplier of complaints and replacement delivery.
Supplier Management
- Communicates documented expectations to suppliers in a formal meeting.
- Negotiates prices, deliveries, lead time, payment terms, service level, and quantities and drives contract close with suppliers.
- Encourages supplier's productivity and value engineering to drive cost down and reduce lead time.
- Develop alternate sourcing strategies.
Contract Management
- Calls meetings with suppliers and facilitates ad-hoc teams composed of end-users and finance representatives (as deemed necessary) for the pre-bid conferences from among approved suppliers to define or refine initial specifications (goods) or statements of work (services).
- Collates submitted bids/proposals and have them authenticated by affixing own signature and signatures of end-users, finance representatives. Together with the team, select the lowest bidder.
- Announces the lowest bidder and informs the non-winning suppliers of the reason for losing the bid.
- Finalizes the contract with the winner on areas of warranty, terms and conditions, mode of payment, indemnification, etc. Signs the contract or secures the signature of approved authorised company representative/s and supplier authorized representatives and issues Purchase Orders.
- Reviews periodically with end-users feedback about the supplier's performance during and after the completion of the project (services) or after acceptance sampling (goods). Communicates feedback to suppliers for future improvements or for encouragement in case of excellent performance.
- Retains contracts for future use/reference.
Job Description:
- Bachelor's Degree in any course
- Knowledgeable and Exposure in sourcing and selecting of suppliers, canvassing, ordering, purchasing, monitoring of materials arrival and services rendered as well as evaluating of supplier's performance.
- 1 year of relevant work experience in the manufacturing industry preferably in pharmaceutical, food and cosmetics.
- Knowledgeable in basic GMP, good laboratory practices, ISO 9001:2015, EHS, Root cause analysis and QMS (Deviation management, change control, CAPA management, Risk management, self-inspection, and data integrity.)
- Project management skills
- Must be computer literate and has good working knowledge in MS Office.
- Possess excellent communication skills.
- Must have supplier management skills
- Must have good negotiation/influencing skills.
